STELA
See sample records →
PROJECT CLOSEOUT · FIRST RECORD FREE

Submit a completed job.

Tell us what was completed and share one Google Drive or Dropbox folder containing the photos and documents you already have. You do not need to rename, sort or clean up the files first.

Have a question? Email us at hello@stelarecord.com.

01 · CONTACT

Who should we contact?

The person submitting the project and the company responsible for the work.

02 · PROPERTY + PROJECT

What work was completed?

Give us enough context to identify the property, project and completion date.

03 · PROJECT EVIDENCE

What do you have?

Check what is already in the project folder. Missing items are okay—we will flag obvious gaps.

Make sure the folder can be opened from the shared link.

One shared folder is the easiest way to send the closeout material without uploading every photo and PDF one at a time.

HOW STELA USES FOLDER ACCESS
  • Purpose: review the project material and prepare the two requested PDF records.
  • Working copies: relevant files may be copied temporarily into Stela's working materials while the records are prepared.
  • No hosted property record: Stela V1 does not publish a public customer property record or require a customer portal.
  • Revoking access: after delivery, you can revoke the original shared-folder link to stop future access.
  • Customer contact: Stela will not contact the property owner or customer unless you ask us to.
04 · NOTES

Anything we should know?

Do not submit Social Security numbers, bank credentials, payment card information, passwords or other unrelated highly sensitive information.

Stela prepares professional closeout records from information and evidence submitted by contractors and authorized project participants. Professional, regulatory, insurance and code determinations remain with the applicable third party.