Roofing closeout that ends in a real handoff.
Stela turns the photos, scope, invoices, permits, product information and warranties your roofing company already has into a contractor-branded homeowner closeout and a complete internal project archive.
First closeout free during launch · No subscription · No new field software
The job is physically finished. The record should be finished too.
Roofing project closeout is the final documentation and handoff stage after the work is complete. For a residential roof replacement, that can mean reconciling the final scope and approved changes, organizing the project photo history, recording installed products, and keeping invoices, permits, inspection records and warranties together when they apply.
Stela focuses on that last mile. It does not replace your CRM, photo app or field process. It turns the material those systems already produced into finished closeout records.
Professional homeowner handoff
Give the customer one organized, contractor-branded closeout instead of a string of attachments, loose warranty files and a camera-roll dump.
Complete contractor archive
Keep the full submitted photo set and source documents inside one self-contained internal PDF that can still make sense later.
Private closeout follow-up
If an obvious documentation question appears, Stela asks your team first so available material can be added before the customer handoff is prepared.
Use the project material your team already creates.
The exact roofing closeout package depends on the contract, project and jurisdiction. For many residential jobs, the useful record is built from the same categories your team already touches during production.
Scope, changes and evidence
- Signed contract, proposal or final scope
- Approved change orders
- Before and existing-condition photos
- Tear-off and deck-condition photos
- Concealed-work and installation checkpoints
- Completion photos
Products, permits and warranties
- Installed product information
- Final invoice
- Permit records when applicable
- Inspection or sign-off records when applicable
- Workmanship warranty
- Manufacturer or product documents when available
Keep using it. Stela is the closeout layer after the job is finished; it is not another field-capture system your crew has to learn.
The customer gets the polished record. Your team keeps the complete one.
Client Closeout Record
- Your contractor branding
- Final completed scope
- Major installed products
- Selected useful project photos
- Concealed-work highlights where useful
- Closeout documents and warranty references
- A professional record to keep with property files
Contractor Project Archive
- Contracted scope and approved changes
- Complete submitted photo register
- Every submitted project photograph
- Installed-product records
- Detailed evidence and concealed-work mapping
- Every submitted source document
- Known documentation limitations and follow-up
- One self-contained archival PDF
Finished-job information gets harder to reconstruct with time.
A roofing company may already have excellent documentation and still struggle to use it later. Photos are in one app, the final invoice is in accounting, permit information is in email, and warranty files are somewhere else. The problem is not always missing information. It is disconnected information.
Organizing the record at completion gives the customer a stronger handoff and gives the contractor a better answer when a warranty, service, sale-of-home or project-history question comes back later.
Close the loop with the homeowner
Make the last customer touchpoint feel as intentional as the estimate and installation.
Preserve concealed work
Keep useful tear-off, deck, flashing and installation views connected to the finished job before context is lost.
Reduce future reconstruction
When someone needs the project history later, start from an organized archive instead of rebuilding it from old systems.
No software rollout. Start with one completed roofing job.
Stela starts as a closeout service. Send the finished-job material you already have and get the two records back.
Share the job
Send the basic project facts plus a Drive or Dropbox folder containing the photos and documents you already have.
Stela structures it
We organize scope, changes, evidence, products and closeout documents and surface obvious documentation questions privately.
Receive both PDFs
You receive a contractor-branded Client Closeout Record and a complete Contractor Project Archive for your own files.
Common questions about residential roof closeout.
What is a roofing closeout package?+
A roofing closeout package is the organized set of project information delivered or retained after the job is complete. Depending on the project, it can include the final scope, approved changes, photos, installed-product information, final invoice, permits or inspections, and warranty documents.
What should a homeowner receive after a roof replacement?+
A useful homeowner handoff often includes a clear summary of the completed work, major installed products, selected project photos, the final invoice, applicable permit or inspection records, and warranty information. The exact required documents depend on the contract and jurisdiction.
Does Stela replace our roofing CRM or photo documentation app?+
No. Stela is designed to use the files your team already creates in its existing systems. It is a project-closeout layer, not a replacement for estimating, CRM, production or field-photo software.
What if some project documentation is missing?+
Send the completed job anyway. Stela can surface obvious documentation questions privately to the contractor. If additional material exists, you can add it before the customer-facing record is prepared.
Is the contractor archive just an index to another folder?+
No. The Contractor Project Archive is intended to be self-contained: the structured project record and every submitted source file are kept together in the finished contractor PDF.
Stela organizes contractor-submitted project information and evidence. It is not a roof inspection, code determination, manufacturer certification, engineering opinion or insurance approval. Project-specific closeout requirements vary.
Send one finished roofing job.
Give Stela the project folder you already have. See what a professional homeowner handoff and complete internal archive look like before changing any part of your workflow.