H
HAWTHORNE ROOFING
& EXTERIORS · AUSTIN, TEXAS
PREPARED WITH
STELA
CLIENT CLOSEOUT RECORD

Roof replacement & exterior closeout

2147 Cedar Ridge Lane
Austin, Texas 78732
CONTRACTOR
Hawthorne Roofing & Exteriors
COMPLETED
September 8, 2026
RECORD ID
ST-2026-000142
FINAL EXTERIOR · ILLUSTRATIVE PROJECT IMAGE
6
SELECTED PROJECT PHOTOS
4
INSTALLED PRODUCTS
6
CLOSEOUT EXHIBITS
CUSTOMER CLOSEOUT RECORD · PREPARED SEPTEMBER 9, 2026 01 / 08
SAMPLE · ILLUSTRATIVE
H
HAWTHORNE ROOFING
& EXTERIORS
PROJECT SUMMARY
PROJECT SUMMARY

A finished job, handed over like one.

This record keeps the final scope, products, project photographs, documents and warranty information together so the customer has one professional reference after the crew leaves.

PROJECT
Full roofing system replacement + gutters

Existing roofing removed, roof deck reviewed and repaired where needed, new weather protection and architectural shingles installed, flashing work completed, and gutter system replaced.

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COMPLETED WORK
Roofing system
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COMPLETED WORK
Exterior closeout
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What this gives you

A record of the job while the details are still fresh: what was completed, what products were installed, what was documented before it was covered, and where the final documents live.

HAWTHORNE ROOFING & EXTERIORS · CLIENT CLOSEOUT ST-2026-000142 · 02 / 08
SAMPLE · ILLUSTRATIVE
H
HAWTHORNE ROOFING
& EXTERIORS
PROJECT RECORD
PROJECT RECORD

What was completed — and what supports it.

Each item of completed work is listed with the project photographs and documents recorded alongside it.

WORK COMPLETEDPROJECT RECORD
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Closeout documents attached
Signed scope · Approved change orders · Final invoice · Permit / closeout · Product documents · Workmanship warranty
HAWTHORNE ROOFING & EXTERIORS · CLIENT CLOSEOUT ST-2026-000142 · 03 / 08
SAMPLE · ILLUSTRATIVE
H
HAWTHORNE ROOFING
& EXTERIORS
INSTALLED PRODUCTS
INSTALLED PRODUCTS

The materials recorded with the job.

Product details stay with the closeout record so future maintenance, warranty and repair questions start with a cleaner project history.

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RECORDED WITH
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WARRANTY REFERENCE
5-year Hawthorne workmanship warranty
Sample warranty document indexed as DOC-05.
PRODUCT RECORDS
Manufacturer documentation and recorded product references should be retained with this closeout package.
HAWTHORNE ROOFING & EXTERIORS · CLIENT CLOSEOUT ST-2026-000142 · 04 / 08
SAMPLE · ILLUSTRATIVE
H
HAWTHORNE ROOFING
& EXTERIORS
CONCEALED WORK
CONCEALED WORK

What was documented before it was covered.

These project photographs preserve selected conditions and installation stages before they were covered by later work.

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E-12 · Deck repair
Localized repair documented before coverage.
E-20 · Valley membrane
Weather protection before shingle installation.
HAWTHORNE ROOFING & EXTERIORS · CLIENT CLOSEOUT ST-2026-000142 · 05 / 08
SAMPLE · ILLUSTRATIVE
H
HAWTHORNE ROOFING
& EXTERIORS
PROJECT PHOTOS
PROJECT PHOTOGRAPHS

Selected photographs from the project.

Before, in progress, and completed — recorded in sequence at 2147 Cedar Ridge Lane.

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Production records use contractor-submitted project photography. This sample uses illustrative image placeholders while preserving the same evidence-ID sequence and layout.

HAWTHORNE ROOFING & EXTERIORS · CLIENT CLOSEOUT ST-2026-000142 · 06 / 08
SAMPLE · ILLUSTRATIVE
H
HAWTHORNE ROOFING
& EXTERIORS
DOCUMENTS & HANDOFF
DOCUMENTS & HANDOFF

Everything needed to close the loop.

Final project documents are indexed here and appended to this record as Exhibits A–F, so they stay with the project instead of scattered across separate emails and folders.

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CONTRACTOR ATTESTATION

“I attest that the project information submitted for this closeout record accurately describes the work performed at this property.”

PROJECT CLOSEOUT CONFIRMATION

Project information for this closeout record was submitted by:

Morgan Hale
Project Manager · Hawthorne Roofing & Exteriors
September 9, 2026
CUSTOMER HANDOFF
Keep this record with your property documents.

Use it as a reference for future maintenance, warranty questions, repairs, resale documentation, or any situation where the completed project needs to be understood later.

Thank you for trusting Hawthorne with your home.

This closeout record is part of our commitment to finishing the job professionally — not just completing the work, but leaving you with a clear record of what was done.

This sample demonstrates the Stela client closeout format. Stela organizes information and evidence submitted for the project. Stela does not perform an independent inspection or provide engineering, code, legal, or insurance determinations.

HAWTHORNE ROOFING & EXTERIORS · CLIENT CLOSEOUT ST-2026-000142 · 07 / 08
SAMPLE · ILLUSTRATIVE
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HAWTHORNE ROOFING
& EXTERIORS
EXHIBITS
EXHIBITS

The original project documents.

The documents below follow this page in the order shown. They are reproduced as received and are not altered by this record.

EXHIBITDOCUMENTREFERENCE
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Keep these together

The exhibits are part of this closeout record. Keeping them with the record means the project history, the products installed and the paperwork all stay in one file.

HAWTHORNE ROOFING & EXTERIORS · CLIENT CLOSEOUT ST-2026-000142 · 08 / 08
SAMPLE · ILLUSTRATIVE